Can I See Your ID? Using ID Scanning Technologies to Improve Student Tracking Methods

Submitted by Jake Ormond on

Recording attendance at campus events continues to be a campus-wide challenge as paper sign-ins are not an efficient way to sign students in to events and programs. Employees spend a great deal of time manually integrating the student data into other on-line systems. Students’ handwriting can also be unreadable at times resulting in inaccurate data to track students longitudinally and be able to measure the impact of campus events on student persistence, retention, and completion. The “I Will Graduate” team and Student Affairs purchased ID Scanners to electronically capture the IDs of students who attend campus events. This approach was piloted at the 2018 Student Success Fair where we were able to capture 393 student IDs; those without their ID (n=246)  were prompted to enter the same information on a Google Form displayed on an iPad. This method of signing in students also time-stamped the entries therefore, tracking students from sign-in to completion of the assessment during the Student Success Fair. Students had to sign in at the end of the Fair when they completed their surveys.

Completed Full Cycle
Average: 4 (3 votes)


Becky Baranowski Mon, 04/16/2018 - 2:36pm

Jake - this is fantastic.  Not only will this help keep track of attendance, but will this also keep track of students themselves?  For example, will you be comparing student completion and succes for those who attended this event as compared to people who did not?  I believe you did in the past.  I am really glad this tool helped your team save time.  

Jake Ormond Mon, 04/16/2018 - 4:33pm

In reply to by Becky Baranowski

Thank you for the comments, Becky! Yes, that is certainly the goal to be able to compare individuals who were involved in these programs to individuals who were not involved, to see if there are correlations between persistence, retention, and completion rates for engaged students versus those who were not engaged. However, this is only the beginning as we need to integrate this data altogether to longitudinally look at the effects of our student programming. 

James Waugh Tue, 04/17/2018 - 8:20am

This was a good team effort. Next time consider discussing the former process, as well as the former Student Success Fair participant counts and an estimate of the time savings to provide quantitative evidence the process improved.

Jake Ormond Tue, 04/17/2018 - 10:48am

In reply to by James Waugh


Thanks for the feedback. Sorry, I forgot to include that information. I had it typed up, but it didn't upload last time. It is with the attachments now in the additional information and closing the loop. 

Catherine Cochran Tue, 04/17/2018 - 9:22am


This is a clever tool to track our students' participation with campus events.  I love the idea that our students will continuely benefit from the ongoing messaging to motivate them to persistance and completion!