Comprehensive Assessment Tracking System

What Do We Do All Day?

Monday, January 1, 2018 to Saturday, May 19, 2018
What is the Need/Assessment?: 

DRS did not have a data base to efficiently track department interactions.

Describe the necessity for this change: 

DRS needed a database with the power to provide in-depth, meaningful reports on our daily work serving the college community. This information will help us to work more efficiently.

Describe what will be (or was) implemented to affect change: 

In Fall 16, the DRS Council purchased DRS Connect, a secure database designed for disability service providers. Data collected from this database allowed us to generate a meaningful end of semester report  (attached).

Interpret, compare and describe the results of the change: 

Collection of  faculty data consultations reminded us to build frequent communication to increase awareness of our services to faculty and staff.

During the Spring 18 semester, we had 37 coaching sessions with students who need additional support. Our goal is to increase the number of sessions.

After analyzing the information, what are the next steps?: 
  • Send an update to the campus community at the beginning of each semeaster. 
  • Reach out to all first semester students and develop a set of custom emails encouraging students to get in touch with us by phone, by email, or in person.
  • Expand coaching services by offering email and phone calls as options.
  • Create an end of semester report monitoring change


Completed Full Cycle: 
File drs-semester-report-spring-18.docx135.41 KB


REBZS76641's picture
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Pam, Thanks for taking time to submit this CATS.  I really like the initial data you have and hope the changes you make help inform your decisions at DRS.  Again - thank you!

JASMU41561's picture
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Great job. Data gets you attention which gets you resources (in a perfect world).